FILE FIELDS

Field Name

Max. Characters

Description

SKP Barcode

11

Unique barcode provided by Iron Mountain to identify a file.

Customer Box Number

11

Customer-defined alphanumeric identifier for the box that contains the file.

Division

12

Alphanumeric identifier assigned to the division to which the file belongs.

Department

12

Alphanumeric identifier assigned to the department to which the file belongs.

Record Code

10

Customer-defined alphanumeric code that defines a record type within a division or department and indicates how the destruction date of the file is calculated.

From Date

DD/MM/YYYY

Beginning of a customer-specified date span.

To Date

DD/MM/YYYY

End of a customer-specified date span.

File Description 1*

30

Primary description of the file and its contents.

File Description 2*

30

Secondary description of the file and its contents.

File Description 3*

30

Additional description of the file and its contents.

File Description 4*

80

Additional description of the file and its contents.

File Description 5–9

80

Additional description of the file and its contents.

File Description 10*

nnnnnnnnn

Intended to be used for the U.S. Social Security Number of the person documented in the file. This field only accepts numbers.  Do not enter punctuation or spaces.  For example, 123456789 is valid; 123-45-6789 is not valid.

Destruction Date

DD/MM/YYYY

Date on which the file is to be or was destroyed by Iron Mountain, based on customer instructions or calculated from the retention schedule of its record code.

Create Date

DD/MM/YYYY

Date the file was added to Iron Mountain Connect Records Management.

Date of Birth

DD/MM/YYYY

Date of birth of the person documented in the file.

Discharge Date

DD/MM/YYYY

Discharge date from a healthcare or other facility of the person documented in the file.

Alpha From

10

Beginning of a customer-defined alphanumeric sequence by which the file is classified.

Alpha To

10

The end of a customer-defined alphanumeric sequence by which the file is classified.

*Fields that can be theKey Identifier..  The default key identifier is File Description 1.